In Outlook 2007, at the top of your ribbon, choose File
Choose Import and Export.
Select Export to a file, then choose Next.
Click Personal File Folder (.pst)> Next.
Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.
Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.
Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue.
If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
The export begins immediately
- When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing leaves Outlook. You’ll still see and have access to your email, contacts, and calendar in Outlook.
- When Outlook exports emails, it includes any attachments to the emails
- Outlook does not export meta-data such as folder properties (views, permissions, and AutoArchive settings), message rules, and blocked senders lists.